ALUMNI CLUB OF GREATER SEATTLE
The Howard University Alumni Club of Greater Seattle (HUAC of Greater Seattle) has been organized to assist in implementing the goals and purposes of the Howard University AlumniAssociation, hereinafter referred to as the “Association” or “HUAA”. This constituent unit shall be organized to represent the alumni of the Seattle area. HUAC of Greater Seattle shall operate in accordance with all of the terms of the Constitution of the Howard University AlumniAssociation.
ARTICLE I NAME AND PURPOSE
Section 1. Name The name of this constituent unit is “The Howard University Alumni Club ofGreater Seattle”. (HUAC of Greater Seattle).
Section 2. Purpose The purpose of HUAC of Greater Seattle shall be to:
- A. Promote Howard University as an institution of academic excellence and to create and maintain an environment that encourages alumni participation through volunteerism and financial support for the University.
- B. Promote closer fellowship among the alumni, our community and the current studentbody.
- C. Establish a medium for serving and supporting the University in the advancement of higher education.
- D. Keep the Seattle area alumni informed concerning their alma mater, its problems, needs and its progress toward the realization of its goals.
- E. Recruit students to Howard University.
- F. Assist in establishing scholarship programs for students at Howard University.
ARTICLE II AUTHORITY
Section 1. Authority HUAC of Greater Seattle has been formed as a constituent unit of theHUAA, an organization formed by Howard University, a tax-exempt entity pursuant to InternalRevenue Code Section 501(c)(3). Neither HUAA nor HUAC of Greater Seattle is a separately incorporated entity. In order to use the name of Howard University and receive the benefits thereof, HUAC of Greater Seattle shall not be separately incorporated or take any action to seek separate tax-exempt status under the Internal Revenue Code. The authority of HUAC ofGreater Seattle to operate is derived solely from the Constitution of HUAA, as such Constitution may be amended by HUAA and approved by the Howard University Board of Trustees.
Section 2. Restrictions on Authority HUAC of Greater Seattle must comply with any policies and procedures set forth by the Association and Howard University before entering into any contracts or agreements, or incurring any liabilities or obligations. HUAC of Greater Seattle shall not take any action or engage in any activity which would adversely impact Howard University’s status as a Section 501(c)(3) taxexempt organization, nor shall HUAC of Greater Seattle take any action or engage in any activity which could bring disrepute, damage or injury to the stature or reputation of Howard University.
ARTICLE III MEMBERS
Section 1. Categories of Members HUAC of Greater Seattle shall have two categories of members – Regular Members and Associate Members. All Regular Members or Associate Members of HUAC of Greater Seattle shall be Regular Members or Associate Members of the Howard University Alumni Association.
Section 2. Eligibility for Membership Individuals shall be eligible for Regular Membership orAssociate Membership in HUAC of Greater Seattle as follows:
- A. All graduates and honorary degree recipients of Howard University shall be eligible forRegular Membership status.
- B. Former students of Howard University who completed at least one (1) year of studies atHoward University and withdrew in good standing may become Regular Members
- C. Faculty and staff of Howard University who do not qualify under Article III, and spouses of individuals who qualify for Regular Membership under Article III, are eligible to become Associate Members of HUAC of Greater Seattle upon application to and approval by the Director of Alumni Relations. The application for Associate Membership shall be in the form and manner as provided by the Department of Alumni Relations.The determination of the Director of Alumni relations to approve or reject an application for Associate Membership shall be able to appeal the Executive Committee of the Association. The determination of the Executive Committee of HUAA shall be final.
Section 3. Revocation of Membership The Executive Committee of HUAC of Greater Seattle may revoke the membership of any individual in this constituent unit for good cause, including, but not limited to, actions by an individual which bring disrepute upon Howard University or adversely affect the image or reputation of Howard University. Any determination by the Executive Committee of HUAC of Greater Seattle to revoke the membership status of any individual shall be appealable to the Executive Committee of HUAA, whose decision shall be final.
Section 4. Enrollment Fees The annual enrollment fee shall be twenty-five dollars ($25.00), an amount set by the general body of HUAC of Greater Seattle. Membership commences at the time of payment and continues for the duration of the term set forth in the membership application. The amount of the enrollment fee may be changed by a two-thirds(2/3) vote of the general body.
The amount of the annual HUAA enrollment fee is forty dollars ($40.00). HUAA may increase or decrease its annual enrollment fee in accordance with the terms of its Constitution.HUAA enrollment fees collected by HUAC of Greater Seattle must be sent to the Department ofAlumni Relations within thirty (30) days of collection. No individual shall be considered to be a member in good standing of HUAC of Greater Seattle or a member in good standing of HUAA,unless and until such HUAC of Greater Seattle and HUAA enrollment fees have been paid. An individual who fails to pay the annual enrollment fees shall automatically cease to be a member in good standing of HUAC of Greater Seattle and HUAA.
ARTICLE IV MEMBERSHIP MEETINGS
Section 1. Annual Meeting Should it be required by law, an annual meeting of the members of HUAC of Greater Seattle shall be held each year during the month of June, or during such other month as may be established by resolution of the members. The precise time and location of such meeting shall be sent to all members at least thirty (30) days prior to the meeting.
Section 2. Regular Meetings Regular meetings of the members shall be held at such date, time and place as shall be determined by the HUAC of Greater Seattle Executive Committee. Notice of regular meetings shall be sent to all members at least thirty (30) days prior to the meeting.
Section 3. Special Meetings Special meetings of the members may be called for any purpose by or at the request of the President. In addition, if at least one-third(1/3) of the members submit to the Recording Secretary of HUAC of Greater Seattle a written request for a special meeting of the members, the President shall call such meeting for the purpose specified in the request. The President need not, however, call a special meeting of the members to consider any matter that was voted on at a meeting of the members within the preceding twelve (12)months, unless the meeting was requested by a number of members sufficient to adopt the measure for which the special meeting is requested. Notice of special meetings and the agenda shall be sent to each member at least ten (10) days before the meeting.
Section 4. Notice of Meetings Notice of meetings of the members shall be delivered personally, or sent by mail, facsimile, email or other electronic means to each member. A notice sent by mail shall be deemed to have been delivered when deposited in the United States mail, properly addressed with postage prepaid. A notice sent by facsimile shall be deemed to have been delivered when transmitted. A notice sent by email or other electronic means shall be deemed received absent notification that the notice was undeliverable to the named recipient. With the exception of special meetings, the business or purpose of any meeting need not be specified in the notice.
Section 5. Quorum. The presence of at least 10% of the Regular and Associate members of HUAC of Greater Seattle who are in good standing shall constitute a quorum for the transaction of business by HUAC of Greater Seattle. If less than a quorum is present, any actions taken at the meeting will be valid if such actions are ratified by the members at a meeting where a quorum is present or by mail or electronic means.
Section 6. Except as otherwise provided by these Bylaws, a majority vote of the members, at a meeting at which a quorum is present, shall be the act of HUAC of Greater Seattle.
Section 7. Communications Equipment Based on the availability, a HUAC of Greater Seattlemember may participate in a meeting of HUAC of Greater Seattle by telephone, videoconference or other electronic means through which all participants in the meeting can hearone another. Participation in a meeting by such means shall be deemed equivalent to presencein person at the meeting.
Section 8. Election of Officers At the first meeting of the members at which these Bylaws areadopted, the members shall elect the officers specified in Article V hereof. The terms ofofficers elected at such organizational meeting shall expire on June 30, 2017. The membershipshall elect officers at that time and every two (2) years thereafter. Each officer may succeedhimself or herself in office, but may not hold the same position for more than two (2)consecutive terms. The position of Historian is not subject to any term limitations.
ARTICLE V OFFICERS
Section 1. Required Officers HUAC of Greater Seattle shall have the following officers:President,
Section 2. President
- A. The President shall preside at all HUAC of Greater Seattle meetings and at all
- B. Is an ex-official member of all committees, except the Nominating Committee and any disciplinary committees.
- C. Directs and assumes ultimate responsibility for the success of all activities and projects sponsored by HUAC of Greater Seattle.
- D. Is accountable for all contracts, monies, and privileges made for and by HUAC of GreaterSeattle.
- E. Represents HUAC of Greater Seattle on official Howard University business within his or her position as representative to the Howard University Alumni Council.
- F. Serves as the liaison of HUAC of Greater Seattle to the Department of Alumni Relations,keeping that office abreast of HUAC of Greater Seattle’s activities and complying with all requests from that office.
- G. Acts as host to special guests of HUAC of Greater Seattle.
- H. Assigns new leadership roles within HUAC of Greater Seattle.
Section 3. Vice President
- A. The Vice President shall preside at meetings of the members and the ExecutiveCommittee when the President is unable to do so, and shall have such
- B. Executes any other assignment given him or her by the President.
- C. Prepares HUAC of Greater Seattle’s annual report, conferring with the President.
- D. If the position of President is vacated between regular elections, the current VicePresident will assume that position.
Section 4. Treasurer
- A. The Treasurer shall be responsible for collecting all funds, paying all financialobligations, keeping a written record of all financial transactions and maintaining allfinancial accounts for HUAC of Greater Seattle.
- B. Assists in establishing a budget for HUAC of Greater Seattle’s operation, which will besubsequently approved by the Executive Committee.
- C. Distributes membership cards upon the receipt of the annual enrollment fee.
- D. Compiles a written financial report to be submitted semiannuallyto the entire HUAC ofGreater Seattle membership.
- E. Serves as Chair of the Budget and Finance Committee, if established.
- F. Forwards HUAA fees and donations to the Department of Alumni Relations within thirty(30) days.
- G. Performs all other duties incident to the office of Treasurer and such other duties asmay be assigned to the Treasurer by the President or the members.
- H. If required by the Department of Alumni Relations, the Treasurer shall give a bond forthe faithful discharge of his or her duties in such amounts and with such surety orsureties as the Department of Alumni Relations shall determine.
Section 5. Recording Secretary
- A. The Recording Secretary shall take and prepare the minutes of all HUAC of GreaterSeattle meetings, including all reports submitted by subcommitteesand/or individuals.
- B. Maintains the HUAC of Greater Seattle official membership roster, including thecertification of officers, and reports any changes to the Executive Committee.
- C. Sends to the Department of Alumni Relations the certification of membership and thecertification of elected officers.
- D. Acts as custodian of HUAC of Greater Seattle records.
- E. Performs all other duties incident to the office of Recording Secretary and such otherduties as may be assigned to the Recording Secretary by the President or the members.
Section 6. Corresponding Secretary
- A. The Corresponding Secretary shall send to local alumni and the Department of AlumniRelations any newsworthy stories concerning alumni in the area, or any special activityof HUAC of Greater Seattle.
- B. Sends out correspondence and notices of activities to HUAC of Greater Seattle membersand the Department of Alumni Relations as required by these Bylaws.
- C. Assists the Treasurer and cosignsall financial transactions.
- D. Performs all other duties incident to the office of Corresponding Secretary and suchother duties as may be assigned to the Corresponding Secretary by the President or themembers.
Section 7. Historian
- A. TheHistorian shall be responsible for keeping track of and preserving any informationthat is of archival significance to Howard University, HUAC of Greater Seattle and theGreater Seattle area, and shall be knowledgeable of the history of HUAA and HUAC ofGreater Seattle.
- B. Acts as custodian of the Bylaws and previous HUAC of Greater Seattle records, inconjunction with the Recording Secretary.
- C. Assists the Corresponding Secretary, with the approval of the President, with thedistribution of information about HUAC of Greater Seattle events to both the local andsocial media.
- D. Ensures the transfer of pertinent records to the appropriate parties following elections.
Section 8. Term of Office
- A. Except as provided in Article IV with respect to the initial officers of HUAC of GreaterSeattle, each officer will serve for a term of two (2) years.
- B. Within one hundred twenty (120) days of assuming office, all officers shall participate inan orientation program developed by the Department of Alumni Relations.
- C. At the end of each term, each officer shall formally transfer all records to theirsuccessor.
Section 9. Removal Any elected officer may be removed by the two=thirds (2/3) vote of HUAC of Greater Seattle members for cause, including, but not limited to conduct which would bring disrepute, damage or injury to the stature or reputation of Howard University and/or HUAA and/or HUAC of Greater Seattle.
Section 10. Filling of Vacancies A vacancy in any office occurring for any reason may be filledby the President with the approval of the Executive Committee for the unexpired portion of theterm.
ARTICLE VI COMMITTEES
Section 1. Executive Committee
- A. HUAC of Greater Seattle shall have an Executive Committee consisting of the President,Vice-President, Treasurer, Recording Secretary, Corresponding Secretary and such other officers as HUAC of Greater Seattle may determine from time to time.
- B. The Executive Committee shall have the right to act for HUAC of Greater Seattle and to approve all actions or activities on behalf of HUAC of Greater Seattle between regularly scheduled membership meetings, subject to the restrictions on authority contained in these Bylaws.
- C. HUAC of Greater Seattle Executive Committee meetings may be held in any reasonable manner, including in person, or by telephone, video conference or other electronic means. The Executive Committee may also authorize any act by written consent executed in one or more counterparts by a majority of the members of the ExecutiveCommittee as then constituted. The presence of a majority of the members of theExecutive Committee at a duly called meeting shall constitute a quorum.
Section 2. Nominating Committee
- A. HUAC of Greater Seattle shall have a Nominating Committee which shall nominate candidates for all offices of HUAC of Greater Seattle. Each HUAC of Greater Seattle members shall also have the right to nominate candidates for officers by sending an a written nomination to the Recording Secretary of HUAC of Greater Seattle at least sixty(60) days prior to the meeting at which the election is to be held, or by making a motion to nominate a candidate at such meeting.
- B. The Nominating Committee shall consist of five (5) members, appointed by HUAC ofGreater Seattle from the membership, at least four (4) months prior to the meeting atwhich the election is to be held.
Section 3. Other Committees
- A. HUAC of Greater Seattle may have a Budget and Finance Committee, a Recruitment Committee, an Events/Programming Committee, a Scholarship Committee, a Fundraising Committee, a Membership Committee and such other committees as the members may specify. Each committee shall have such authority as the members may specify.
- B. The term of service of committee members shall be designated by the HUAC of Greater Seattle members. If no term is specified, a committee member shall serve until the member is replaced. Committee members may be removed at any time by the Executive Committee, for cause.
- C. Vacancies in the membership of any committee shall be filled by the President.
Section 4. Rules Each committee may adopt such rules for its meetings and the conduct of its activities as it may deem appropriate, as long as such rules are not inconsistent with applicable law, the Constitution of the Howard University Alumni Association and these Bylaws. Minutes shall be recorded, or a report is to be made at the next subsequent HUAC of Greater Seattle membership meeting, of all Executive Committee proceedings. Minutes should be recorded of all other committee meetings.
ARTICLE VII MISCELLANEOUS PROVISIONS
Section 1. Books and Records HUAC of Greater Seattle shall keep correct and complete books and records of account, which shall be provided annually to the Department of AlumniRelations. HUAC of Greater Seattle shall also keep minutes of membership meetings.
Section 2. Fiscal Year The fiscal year of HUAC of Greater Seattle shall be from July 1 throughJune 30, or as the fiscal year may be amended by Howard University, or as required by law.
Section 3. Compliance with HUAA and Howard University Policies HUAC of Greater shall at all times comply with and adhere to all policies and procedures of HUAA and Howard University which are applicable to HUAC of Greater Seattle, as such policies and procedures may be amended by HUAA or Howard University.
Section 4. Procedural Guidelines HUAC of Greater Seattle shall use Robert’s Rules of Order where appropriate in conducting its meetings.
ARTICLE VIII AMENDMENTS
These Bylaws may be altered, amended or repealed, and new Bylaws may be adopted by the vote of two-thirds(2/3) of the members of HUAC of Greater Seattle who are present and voting at a meeting of HUAC of Greater Seattle at which a quorum is present, provided that a copy of the proposed amendments has been sent to members in good standing no less than thirty (30)days prior to the meeting at which the vote is to be taken. Such approved changes shall be subject to ratification by the Alumni Council of the Association.